myRWAFORUMSCOMMUNITIESFILES
    Events
     

    RWA2014 Sponsorship Information

    Every year, approximately 2,150 writers, editors, agents, and other publishing professionals attend the Romance Writers of America Annual Conference. 

The 2014 RWA Conference (RWA2014) will take place July 23–26, 2014, in San Antonio, TX, at the Marriott Riverwalk and Rivercenter hotels.

    Conference Facts

    • 2,000 authors, publishers, editors and agents in attendance;
    • More than 100 workshops with topics ranging from beginning writing development to the business side of being a writer;
    • World’s largest author signing (300–500 authors) with sales proceeds donated to ProLiteracy Worldwide; half of proceeds stay within the locale of conference;
    • Publisher Spotlights that focus on what publishers are currently buying;
    • Chats with best-selling authors;
    • Individual appointments with romance publishing editors and agents;
    • An Awards Ceremony held yearly to recognize excellence in the romance genre.

     

    Sponsorship Opportunities

    Items to sponsor

    • Mobile conference app  - $10,000
    • Mirror compact - $3,500
    • Microfiber eyeglass/smart phone cleaning cloth - $4,000
    • Hand Sanitizer - $3,500
    • Custom journal - $7,000 
    • Tote bag - $17,000
    • Wi-fi in conference area - $15,000
    • Neck wallets - $3,500
    • Ink pen - $3,500
    • Book in tote bag - $800 per title
    • Hotel key cards - $5,000
    • Restaurant and bar coasters - $5,000
    • Water bottle - $7,500 
    • Shopper totes for Literacy Autographing - $3,500 

    Events to sponsor

    • Sole Sponsor - Librarians Day breakfast - $10,000
    • Partial Sponsor - Librarians Day breakfast - $3,500 (3 available)
    • Librarians Day Snack Break - $3,500
    • PAN Retreat snack break - $3,500

    Promotional opportunites

    • Elevator wrap - $2,000
    • Full-page color ad in conference program - $775
    • Half-page color ad in conference program - $450

     

    Advertising Rates

    Romance Writers of America publishes a 72-page, full-color program for its Annual Conference. Every conference attendee receives a program upon registration at the event. The program contains a schedule of events, workshop descriptions and times, RWA speakers, award recipients, and the RITA and Golden Heart finalists.

    • Inside Cover - $900
    • Full Page - $775
    • Half Page - $450
    • Third Page - $300

    Ad Sizes:

    Inside Cover

    • Without Bleed: 7" x 9"
    • With Bleed: 8.5 x 11 trim size; add .125 on each side for bleed. No copy beyond 8 x 10.5 area

    Full Page

    • Without Bleed: 7" x 9"
    • With Bleed: 8.5 x 11 trim size; add .125 on each side for bleed. No copy beyond 8 x 10.5 area

    Half Page

    • Horizontal: 7" x 4.25"
    • Vertical: 3.5" x 9"

    Third Page

    • Horizontal: 7" x 3"
    • Vertical: 2.125" x 9"
    • Square: 4.5" x 4.25"

    Digital Files:

    Send an electronic file created at 300 dpi (at final scale) in an EPS, TIF, JPEG, or high-resolution PDF format. Artwork must be provided ready for publication.

    Accepted Media:

    Files may be supplied via e-mail, on CD or DVD. Files bigger than 8 MB should be sent by CD/DVD to: RWA, attn: Megan Sloan, 14615 Benfer Rd., Houston, TX 77069.

    Payment:

    Payment must be submitted to RWA by May 1, 2014. RWA accepts credit cards, checks (payable to Romance Writers of America), or money orders drawn on a bank with a branch in the United States through which the transaction can be made. Mail checks/money orders to: RWA, attn: Conference Program Advertising, 14615 Benfer Rd., Houston, TX 77069; fax credit card payments to the attention of Megan Sloan at 832-717-5201.

    Fine Print:

    Advertising is accepted at the discretion of RWA. Publication of advertising does not constitute an endorsement, and RWA is not liable for any products or services advertised. RWA’s liability to advertisers is limited to refunds of the advertising fees collected.

     

    Sponsorship Benefits

    Levels

    • Platinum: $20,000+
    • Gold: $10,000-$19,999
    • Silver: $5,000-$9,999
    • Bronze: $3,500-$4,999

    Platinum Benefits:

    • One reserved table at the Awards Ceremony
    • One complimentary full-page ad in the conference program
    • Priority selection of dates and times for publisher hosted book-signings and publisher spotlights (if applicable).
    • Two complimentary conference registrations
    • 30% discount on book in tote bag insertion fee
    • Logo on RWA website with link
    • Recognition at conference as a sponsor
    • Recognition in conference update e-mails
    • Recognition in the Romance Writers Report conference issue

    Gold Benefits:

    • One reserved table at the Awards Ceremony
    • One complimentary full-page ad in the conference program
    • One complimentary conference registration
    • 20% discount on book in tote bag insertion fee
    • Logo on RWA website with link
    • Recognition at conference as a sponsor
    • Recognition in conference update e-mails
    • Recognition in the Romance Writers Report conference issue

    Silver Benefits:

    • One reserved table at the Awards Ceremony
    • One complimentary half-page ad in the conference program
    • 10% discount on book in tote bag insertion fee
    • Logo on RWA website with link
    • Recognition at conference as a sponsor
    • Recognition in conference update e-mails
    • Recognition in the Romance Writers Report conference issue

    Bronze Benefits:

    • 10% discount on book in tote bag insertion fee
    • Logo on RWA website with link
    • Recognition at conference as a sponsor
    • Recognition in conference update e-mails
    • Recognition in the Romance Writers Report conference issue

    Contact

    Megan Sloan, Sponsorship and Advertising Administrator

    832-717-5200, Ext. 120

    sponsors@rwa.org