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    Volunteering at the RWA Conference

    RWA2012 volunteersRWA needs lots of volunteers to lend a hand at the Annual Conference, and we have several openings available. These openings include set up for events such the Literacy Autographing, Luncheons, and Awards Ceremony, and help during registration, workshops, etc. 

    The volunteer sign-up form is part of the online conference registration process this year, so please review the list below and consider where you'd like to volunteer before registering for the conference.

    If you don't sign up to volunteer when you register for the conference, you can add volunteer shifts afterward. To sign up to volunteer after you’ve already registered for the conference:

    • Log in to http://www.rwa.org and visit your My Profile page.
    • Click the Transactions tab.
    • Find your conference registration transaction, and click the Registration button next to it.
    • Click the My Options tab.
    • Click the Add Additional Options button.
    • Select your volunteer shift and hit the Add button next to each selection.
    • Hit Finish.

    If you are interested in moderating a workshop, please check here.

    E-mail volunteer@rwa.org or call 832-717-5200, Ext. 130, with any questions.


    Volunteer Opportunities

    Registration Help
    Duties include handing out registration materials to attendees. Staff from the office will be there to help and to answer questions. (Tuesday – Saturday)

    Goody Room
    Answer any questions while registrants are setting up materials and maintain the condition of the Goody Room. (Wednesday)

    Librarians’ Day Help
    Be present at the Librarians’ Day event to assist Librarian Liaison with event setup. (Wednesday)

    Librarian Goody Room Help
    Volunteer will be present in the Librarian Goody Room when authors drop off promotional items and will maintain the condition of the room. (Wednesday)

    Literacy Autographing Setup
    Set up the room in preparation for the Literacy Autographing. Unpack books to stack on the tables, set out name cards, and help get things organized. Setup will involve carrying boxes of books, so wear comfortable clothes, as the book boxes can be dirty. (Wednesday)

    Literacy Autographing Volunteers
    Make sure the authors have water, among other duties, during the Literacy Autographing. This will involve being on your feet for a long period of time, so wear comfortable clothes and shoes. (Wednesday)

    Literacy Autographing Pack Up
    After the event ends, the remaining books need to be boxed up. This job requires you to be able to carry boxes full of books and be on your feet for approximately a half-hour to an hour. (Wednesday)

    Annual General Meeting Volunteer
    Volunteer duties will vary but include checking membership credentials, assisting with setup, etc. (Thursday)

    Luncheon Setup
    Volunteers must be physically able to carry/move boxes and place books on chairs before the Keynote Luncheon. (Thursday)

    Luncheon Greeters/Badge Checkers
    Greet attendees as they enter the lunch area and verify they are wearing an RWA conference badge. (Thursday)

    Opening/General Session Setup
    Volunteers must be physically able to carry/move boxes and place books on tables. (Thursday and Friday evenings)

    Workshop Moderator
    Retrieves the speaker packet from workshop room and sets up the speaker name tents. Also, the moderator makes sure the correct sign is at the door (with right time) and introduces the speaker. (Thursday – Saturday)

    Workshop Desk Monitor
    Answer questions from attendees about directions to various rooms and advice about which workshops to attend. (Thursday – Saturday)

    Editor/Agent Appointments
    Duties included registering people as they arrive for their appointments, calling people for their appointments, helping to keep track of time. (Friday)

    Awards Ceremony Setup
    Assist in setting up for the Awards Ceremony. Assignments will be given on site. (Saturday)

    Awards Ceremony Ushers
    Collect passes to the RITA and Golden Heart finalist seating area. (Saturday)