RWA2016 Sponsorship Information

RWA2016 logo

What's New

LED Wall Ads

Make a big slash with these 9' x 8' digital ads displayed outside of the main ballroom at conference. The ads will run continuously throughout all 4 days of conference. Your ads will run alongside live Twitter and Instagram feeds, conference updates, and other informational updates.

The cost is $1,000 per ad. Please email sponsors@rwa.org to reserve yours!

Artwork subject to hotel approval.

LED Wall

The Swag Shoppe New this year!

Let RWA do all the work for you! You pick your item, your budget (starting at $1,500) and RWA will take care of the rest!

In an effort to personalize each attendee's conference experience, instead of receiving prestuffed totes, attendees will walk through an on-site Swag Shoppe and select "swag" (promotional items) to take home. Authors/companies who'd like to participate in the Swag Shoppe will arrange co-branded amenities (participant’s name or logo plus RWA2016 logo) through RWA. The minimum cost to participate is $1,500 (note: sponsorship recognition begins at $3,500). Prices include the cost of the items plus branding and placement in the Swag Shoppe.    

The Swag Shoppe will not replace the Goody Room. Items placed in the Swag Shoppe must be purchased and arranged through RWA. As added convenience, RWA will ensure that items are placed in the Swag Shoppe, monitor the room, and replenish inventory. Other promotional items may be placed in the Goody Room.

Examples of amenities for the Swag Shoppe:

  • Beach towel
  • Sanitizer
  • Snacks
  • Can coozie
  • Beach reads
  • Starbucks gift cards
  • Mason jar tumbler
  • Sand drink holder
  • Sunglasses
  • Waterproof phone pouch
  • Essential oil roller
  • Moleskine journal
  • Trail mix
  • Bottled water
  • Sun hat
  • Protein bars

 

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Sponsorship and Promotional Opportunities

Items to sponsor

  • Bottled water for Literacy: $3,500
  • Wi-fi in conference area: $20,000
  • Conference totes: $20,000
  • Neck wallets: $5,000
  • Shopper totes for Literacy: $3,500

Other promotional opportunites

  • Column Wrap: $3,500 (20 available, lobby level)
  • Banner at hotel entrance from Convention Center: $8,000
  • Hotel key cards: $7,500
  • Elevator Wrap: $4,000 (9 available, lobby level) Sold out
  • Billboard on street level Harbor Drive: $15,000

Events to sponsor

  • Librarians Day Snack Break: $3,500
  • PAN & PRO Retreat Snack Breaks: $5,000
  • PAN Retreat Snack Break: $3,500
  • PRO Retreat Snack Break: $3,500
  • Photo Scavenger Hunt: contact for details and pricing

 

Program Advertising

Romance Writers of America publishes a 72-page, full-color program for its Annual Conference. Every conference attendee receives a program upon registration at the event. The program contains a schedule of events, workshop descriptions and times, RWA speakers, award recipients, and the RITA and Golden Heart finalists.

Advertising rates 

  • Full-page - $775
  • Half-page - $450
  • Third-page - $300 

To view ad specs, please click here.

Artwork and payment are due May 1, 2016.

 

Sponsorship Benefits

Levels

  • Platinum: $20,000+
  • Gold: $10,000-$19,999
  • Silver: $5,000-$9,999
  • Bronze: $3,500-$4,999

Platinum Benefits:

  • One reserved table at the Awards Ceremony
  • One complimentary full-page ad in the conference program
  • Priority selection of dates and times for publisher hosted book-signings and publisher spotlights (if applicable)
  • Two complimentary conference registrations
  • Logo on RWA website with link
  • Recognition at conference as a sponsor
  • Recognition in conference update e-mails
  • Recognition in the Romance Writers Report conference issue

Gold Benefits:

  • One reserved table at the Awards Ceremony
  • One complimentary full-page ad in the conference program
  • Priority selection of dates and times for publisher hosted book-signings and publisher spotlights (if applicable)
  • One complimentary conference registration
  • Logo on RWA website with link
  • Recognition at conference as a sponsor
  • Recognition in conference update e-mails
  • Recognition in the Romance Writers Report conference issue

Silver Benefits:

  • One complimentary half-page ad in the conference program
  • Priority selection of dates and times for publisher hosted book-signings and publisher spotlights (if applicable)
  • Logo on RWA website with link
  • Recognition at conference as a sponsor
  • Recognition in conference update e-mails
  • Recognition in the Romance Writers Report conference issue

Bronze Benefits:

  • Priority selection of dates and times for publisher hosted book-signings and publisher spotlights (if applicable)
  • Logo on RWA website with link
  • Recognition at conference as a sponsor
  • Recognition in conference update e-mails
  • Recognition in the Romance Writers Report conference issue

 

Contact

Megan Sloan, Sponsorship and Advertising Administrator

832-717-5200, Ext. 120

sponsors@rwa.org