Statement of RWA Board and Staff
December 30, 2019
The purpose of the Romance Writers of America (RWA) is to support, advocate, and provide resources for approximately 9,000 romance writers, advocate for the genre, and provide a safe and respectful environment for writers to discuss and express their ideas.
We do not take positions for or against specific literary criticism or authors’ points of view. We do, however, have explicit policy for our members’ professional conduct. RWA’s Member Code of Ethics is designed to induce RWA members, especially RWA’s leaders, to exhibit integrity, honesty, and other good professional practices, thereby enhancing the romance writing profession.
RWA is fully committed to the confidentiality and integrity of the ethics process at all levels. Our Code of Ethics and procedures cannot be selectively or inconsistently applied on a situational basis. All ethics complaints received must be properly reviewed and addressed according to our policy manual
, and the organization must apply a single standard consistently and equitably.
Beginning in August of 2019 and subsequently, the RWA Ethics Committee received complaints filed by two members, Suzan Tisdale and Kathryn Lynn Davis, against former Board member Courtney Milan. These complaints allege several violations of the RWA Member Code of Ethics
by Ms. Milan while she was serving in an RWA leadership position and that this led to the loss of a three-book contract by Ms. Davis.
At the time of the complaint, Ms. Milan served as Chair of the Ethics Committee and was now subject to review by the Committee for allegations by the aforementioned RWA members. Ms. Milan was asked to voluntarily step down as the Ethics Committee Chair to eliminate any conflict of interest, which she did, and the Board appointed additional Committee members and a new Chair. Those members made up a diverse Ethics panel – the standard RWA protocol in RWA Ethics cases – that had not served under Ms. Milan because of the need for confidentiality and the potential for conflicts of interest.
In accordance with RWA policy, the Ethics panel met and delivered its report
to the Board, dismissing all charges against Ms. Milan except one: a violation of the association’s express purpose of creating a “safe and respectful environment” for its community of writers.
While the Ethics panel unanimously recommended a series of sanctions against Ms. Milan, the Board chose to reduce these to a one-year suspension and a permanent ban on leadership positions in RWA. After this private information was made public on December 23, it led to an intense backlash online – including the spreading of false information, threats, and personal information. The Board then held an emergency executive session, rescinding the remaining sanctions. That is where things stand and where they will remain unless a future Board decides to revisit the issues. Several Board members have subsequently resigned for a variety of reasons.
RWA is not alone in trying to balance free speech with civil discourse and the damage – personal and financial – its absence can do. It is, however, up to us to find a pathway forward to meet the competing needs of free expression without subjecting our members to harassment, intimidation, and financial loss.
To provide a path forward, we are taking or have taken the following actions:
- In an abundance of caution over confusion regarding RWA’s policies and procedures, the complaint against Courtney Milan has been closed and no action is being taken at this time. Ms. Milan remains a member of RWA.
- RWA affirms our commitment to diversity, equity, and inclusion. We are in the process of recruiting and nominating strong, diverse candidates for the vacant Board seats to foster a Board culture rooted in transparency and accountability; all candidates are subject to Board approval.
- RWA will authorize a full, complete, and transparent review of the Member Code of Ethics and enforcement procedures.
- RWA is hiring an independent, outside law firm to conduct an audit of the process and these events to provide a clear report of the facts.
Our members have strong opinions, which we applaud. But when expressed inappropriately, and in some cases far worse, by our organizational leadership – past and present – these can result in personal and financial harm to members. Other members have inappropriately shared personal and/or private information which has legal consequences and has resulted in members feeling threatened, exposed, and unsafe. This is unacceptable behavior. As writers we know more than most, words have consequences.
The Board and staff remain committed to serving our members and fulfilling our mission. We can and will do better. RWA is not alone in these challenges, but as writers, we must lead the way.
RWA Board and Staff
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